Mwalimu Nyerere University of Agriculture and Technology has announced three vacancies for the position of Office Management Secretary II. The university is seeking qualified and competent candidates with strong secretarial and administrative skills to support daily office operations and executive functions within the institution.

The successful candidates will be responsible for handling office correspondence, managing confidential documents, arranging travel and hotel bookings, attending telephone communications, and supporting executives in administrative duties. Applicants with excellent shorthand and computer skills are encouraged to apply within the application period from 19 May 2026 to 01 June 2026.

Duties and Responsibilities

• Take dictations and transcribe accordingly
• Receive telephone calls and book outgoing telephone calls as required
• Attend routine hotel and travel arrangements for executives
• Keep files, sensitive documents, and other materials in a secure or confidential place
• Reply to correspondence regarding routine issues requiring standard information, with added responsibilities in decision making and problem solving
• Guide and train subordinates on their work

Qualifications

• Holder of Ordinary Diploma (NTA Level 6) in Secretarial Studies from a recognized institution
• Must have passed shorthand in both English and Swahili at a speed of 100 words per minute
• Must possess computer knowledge in:

  • MS Word
  • MS Excel
  • MS Publisher
  • MS PowerPoint
  • Internet
  • E-mail

Remuneration

• Salary Scale: PGSS 4.1