Administrative Assistant at Delegation of the European Union to the United Republic of Tanzania and the EAC

The European Union Delegation in Dar es Salaam is hiring an Administrative Assistant to support infrastructure management, procurement activities, inventory control, and human resources operations. This is a full-time fixed-term position starting on 01 July 2026, with occasional atypical working hours depending on operational needs.

The role involves managing office and residential facilities used by the EU Delegation, coordinating repairs and maintenance, supporting renovation and infrastructure projects, and ensuring compliance with EU standards. The selected candidate will also oversee procurement processes, prepare tender documents, evaluate suppliers, maintain inventory records, and support asset management for equipment and vehicles.

Main responsibilities include:

• Managing accommodation records for expatriate staff
• Supporting housing arrangements and lease agreements
• Coordinating office and residence maintenance
• Working with security service providers
• Supporting infrastructure and renovation projects
• Monitoring budgets and project timelines
• Managing procurement and tender processes
• Conducting market research and supplier evaluations
• Maintaining supplier and contract databases
• Managing inventory and annual asset audits
• Supporting recruitment and HR-related activities
• Assisting with staff training and medical reimbursements
• Supporting compliance with labour laws

Requirements:

• Post-secondary education qualification
• Degree in HR, Finance, Business Administration, Infrastructure, or related field is an added advantage
• Professional certifications are advantageous
• Minimum 6 years of experience in facility management or procurement
• Experience in international organisations, diplomatic missions, or development agencies is preferred
• Familiarity with EU systems and procedures is an advantage
• Excellent Kiswahili and very good English communication skills
• Strong computer skills including Word, Excel, PowerPoint, and Outlook
• Strong analytical, reporting, and problem-solving abilities
• Attention to detail and confidentiality
• Ability to work in multicultural environments
• Good planning, prioritisation, and teamwork skills
• Flexible, responsible, and service-oriented attitude

Job details:

• Position: Administrative Assistant
• Location: Dar es Salaam, Tanzania
• Organisation: European Union Delegation to Tanzania and the EAC
• Employment Type: Full-Time
• Deadline: 19 May 2026
• Salary: Negotiable

More information about the organisation can be found through European Union External Action Service