Facilities Management Officer

Job Description

This role focuses on ensuring the smooth day-to-day operation of office facilities for World Vision Tanzania. The Facilities Management Officer is responsible for maintaining a clean, safe, and functional working environment while coordinating service providers and supporting basic administrative operations.

It is a hands-on operational role that blends facilities supervision, vendor management, and basic logistics support. The position ensures that office infrastructure, utilities, and services run efficiently to support overall organizational productivity.

Responsibilities

• Ensure cleanliness, orderliness, and maintenance of office premises (internal and external areas)
• Supervise cleaning, gardening, and maintenance service providers to meet service standards
• Monitor vendor performance and ensure compliance with contracts and service agreements
• Oversee maintenance and repair of office infrastructure and report facility issues
• Manage utilities including electricity, water supply, and generator operations
• Track utility usage and resolve service interruptions with providers
• Coordinate receipt, inspection, recording, and dispatch of office goods and materials
• Maintain accurate logs for deliveries, correspondence, and facility records
• Manage incoming and outgoing mail, parcels, and document archiving
• Support office logistics such as meeting room setup and hospitality arrangements
• Assist in budget tracking for facility-related expenses
• Prepare periodic reports on facility status, vendor performance, and utility usage
• Support onboarding by preparing office space and facilities for new staff
• Ensure compliance with organizational policies and safety standards in facility operations

Qualifications Required

• Bachelor’s degree in Facilities Management, Business Administration, Logistics, Procurement, Supply Chain, Public Administration, or related field
• Minimum of 1 year experience in facilities management, office administration, or operations support
• Experience managing vendors or service providers is highly preferred
• Strong organizational and coordination skills
• Basic understanding of utilities management and generator operations
• Good communication skills in English and Kiswahili
• Computer literacy (MS Office: Word, Excel, Outlook)
• Ability to multitask and manage multiple service providers simultaneously
• Strong attention to detail and problem-solving ability

How to Apply
Applicants must submit their application through the official World Vision recruitment portal using the provided link. Candidates are required to complete the online application form and attach their CV and supporting documents as requested. Only shortlisted candidates will be contacted for the next stage.

CLICK HERE TO APPLY

Conclusion
This role is ideal for candidates with strong organizational ability who are interested in facilities operations, vendor coordination, and office support functions within an international NGO environment.