The Intern – Program Administration and Logistics Assistant will support planning and implementation of LDS HARMONY activities, including trainings, workshops, meetings, field activities, and assessments. The role will provide administrative, logistics, and procurement support in line with Jhpiego policies and procedures.
This position will be closed on February 17, 2026.
Responsibilities
Program and Administrative Support
- Support planning and implementation of project activities in coordination with program and finance teams.
- Assist in tracking workplans and implementation progress with project teams.
- Assist with activity budgeting, advance requests, and financial documentation.
- Support the preparation of invitations, confirm participation, and coordinate logistics for training and meetings.
- Provide secretarial support, including agenda preparation, minute-taking, and follow-up on action items.
Logistics and Travel Management
- Support the coordination of transport, accommodation, venue setup, training materials, and equipment.
- Help with travel arrangements, including travel requests, bookings, and post-travel documentation.
- Support procurement, inventory management, and distribution of project supplies.
- Assist in compliance with logistics, receiving, and regulatory procedures.
Documentation and Reporting
- Help to compile and maintain organized electronic and hard copy filing systems.
- Support preparation of quarterly and annual project reports.
- Assist in maintaining an up-to-date inventory of project documents and reports.
Other Duties
- Support regional teams with financial documentation and reconciliation and assist other programmatic and administrative duties as assigned
Required Qualifications
- Bachelor’s degree or advanced diploma in Business Administration, Logistics, Materials Management, or related field.
- Basic accounting and petty cash management skills.
- Proficiency in MS Word, Excel, and PowerPoint.
- Willingness to be based in Dar es Salaam and travel up to 30% of the time.
- Flexible, self-motivated, and able to take on additional responsibilities as needed.
Preferred Qualifications
- Strong skills in administration, logistics, budgeting, and correspondence.
- Able to organize meetings and manage cash advances.
- Excellent communication skills in English and Kiswahili.
- Ability to multitask, work under pressure, and meet deadlines.
