Billing Specialist, Administrator Officer, and Procurement Officer Jobs at Buildmart Limited

Buildmart Limited Job Opportunities in Arusha, Tanzania

Buildmart Limited, a leading importer and distributor of high-quality food & beverage supplies and FMCG products serving the HORECA sector in Tanzania, is hiring for multiple roles in Arusha. All positions have an application deadline of 16th January 2026. Interested candidates should send their Curriculum Vitae, Application Letter, and copies of all Academic Certificates to hr@buildmart.co.tz. Only shortlisted applicants will be contacted.

Join the Guardians of Quality and Integrity at Buildmart Limited!

Billing Specialist

Company: Buildmart Limited Location: Arusha, Tanzania Department: Accounts Application Deadline: 16th January 2026

We are thrilled to welcome a dedicated and meticulous professional to the Buildmart Limited Accounts Department. As a leading importer and distributor in the dynamic HORECA and FMCG sectors in Tanzania, our commitment to integrity, efficiency, and financial control is paramount. The Billing Specialist plays a critical role in ensuring the smooth flow of our financial operations by guaranteeing the accuracy and compliance of all customer invoicing, directly contributing to the peace of mind and transparency we promise our clients.

This position is not just about processing invoices; it’s about being the guardian of our revenue stream, ensuring accuracy, and maintaining the professional relationships we have built with our valued customers. We are looking for someone who is precise, proactive, and passionate about financial excellence.

Core Responsibilities and Key Contributions

The Billing Specialist will be responsible for the accurate and timely management of the company’s customer invoicing and tax compliance processes. Your daily efforts will ensure the financial health and operational efficiency of Buildmart Limited.

Customer Invoicing and Revenue Management

Precise Customer Billing: Take ownership of the end-to-end customer billing process within our primary accounting system (HQ). This includes accurately generating and finalizing all customer invoices based on sales orders and delivery confirmations, ensuring every transaction is properly documented and processed.
Credit Note Processing: Efficiently and accurately process and issue credit notes for approved returns, adjustments, or discrepancies, ensuring proper documentation and authorization are in place for every transaction. This maintains the integrity of our billing records and customer relationships.
Customer Communication: Serve as a key point of contact for billing-related queries. Promptly and professionally send final invoices and related documentation to clients, reinforcing Buildmart’s commitment to excellent customer service and transparency.

Tax Compliance and Regulatory Adherence

Daily Tax Compliance Reconciliation: Perform daily reconciliation of all generated sales invoices with the Tanzania Revenue Authority (TRA) reporting mechanism (Electronic Fiscal Device – EFD system). This critical task ensures 100% compliance with Tanzanian tax regulations and maintains Buildmart’s reputation for legitimacy and integrity.
Regulatory Documentation: Maintain accurate records of all tax-related billing documentation, ensuring all invoices meet TRA requirements and are properly filed for audit purposes.

Billing Data Management and System Maintenance

Maintaining Billing Records: Proactively maintain up-to-date and accurate records of all billing transactions, utilizing both the primary accounting system and supplementary tracking tools (such as the Google Sheet database) to ensure comprehensive data integrity.
System Data Entry: Accurately input customer billing information into Quickbooks and other designated systems, ensuring all billing data is current, complete, and properly categorized for financial reporting purposes.
Billing Data Integrity and Reporting Support: Maintain the integrity of the customer billing database. Assist the Accounts team with month-end closing procedures and provide accurate billing data for financial reporting and analysis.

What Makes You a Great Fit

We are looking for a specialist who is

Meticulous: Possesses an exceptional eye for detail and a commitment to 100% accuracy in all billing processes.
Proactive: Takes initiative to resolve billing discrepancies and improve processes for enhanced efficiency.
Ethical: Upholds the highest standards of integrity and confidentiality in all financial dealings.
Team-Oriented: Works collaboratively with the sales, logistics, and management teams to ensure a seamless order-to-invoice cycle.
Tech-Savvy: Comfortable working with accounting software (QuickBooks & Odoo), Google Sheets, and TRA compliance systems.

Preferred Experience Experience in Accounts Billing or a Related Field: Prior experience is a significant requirement. Preferred with 3 years and above of experience in accounts Billing or a related financial field.

Documents Required

Curriculum Vitae
Application Letter
Copy of all the Academic Certificates

Send your documents to: hr@buildmart.co.tz

We thank all applicants for their interest; however only those selected for an interview will be contacted.

Administrator Officer

Company: Buildmart Limited Location: Arusha, Tanzania Department: Stores/Operations Application Deadline: 16th January 2026

About Buildmart Limited (BML) is a leading importer and distributor of high-quality food & beverage supplies and FMCG products, primarily serving the prestigious HORECA (Hotels, Restaurants, and Cafes) sector across Tanzania. Our mission is to provide our clients with a seamless, transparent, and reliable supply chain, giving them the peace of mind to focus on their guests. We pride ourselves on our integrity, our commitment to compliance, and our ability to be the one-stop-shop solution for our partners.

The Role: Administrator Officer

The job purpose of an HORECA Administrator with reporting skills is to provide efficient administrative support to the HORECA operations, The administrator will be responsible for creating and maintaining all company packaging lists, ensuring accuracy and consistency across departments. This role requires close collaboration with the Stores team to manage packaging materials, track inventory, and support smooth distribution operations. This role ensures smooth day-to-day operations and contributes to strategic planning through the creation and interpretation of relevant reports.

Key Responsibilities: Your Impact at BML

Providing Administrative Support: Handling a range of administrative tasks to ensure the smooth functioning of the relevant department (e.g., Procurement, stores).
Coordinate with procurement and stores teams to align packaging needs with supply chain activities.
Ensure packaging lists meet company standards and quality requirements.
Maintain department files, packaging lists, and inventory records.
Ensure all documents are accurate, updated, and properly stored.
Coordinate on stock levels, replenishment, and usage reports.

What We’re Looking For: Skills and Qualifications

We are seeking a candidate who is not only experienced but also embodies BML’s core values of integrity and professionalism.

Essential Skills

Administrative Skills: Proficiency in general office procedures and software.
Reporting and Data Analysis Skills: Ability to collect, analyze, and interpret data.
Attention to Detail: Ensuring accuracy in data entry and reporting.
Communication Skills: To clearly present data and findings.
Organizational Skills: To manage administrative tasks and data effectively.
Problem-Solving Skills: To identify and address data-related issues.

How to Apply

If you are a driven, ethical, and highly skilled administrator professional ready to take on a strategic role in a growing company, we encourage you to apply!

Please submit the following documents to: hr@buildmart.co.tz

Curriculum Vitae (CV)
Application Letter detailing your relevant experience and commitment to ethical procurement.
Copy of all Academic Certificates

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Buildmart Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Procurement Officer

Company: Buildmart Limited Location: Arusha, Tanzania Department: Stores/Operations Application Deadline: 16th January 2026

About Buildmart Limited (BML)

Buildmart Limited is a leading importer and distributor of high-quality food & beverage supplies and FMCG products, primarily serving the prestigious HORECA (Hotels, Restaurants, and Cafes) sector across Tanzania. Our mission is to provide our clients with a seamless, transparent, and reliable supply chain, giving them the peace of mind to focus on their guests. We pride ourselves on our integrity, our commitment to compliance, and our ability to be the one-stop-shop solution for our partners.

The Role: Procurement Officer

The Procurement Officer is a critical strategic role at Buildmart Limited. You are not just a buyer; you are the Guardian of Quality, Cost, and Supply Integrity. Your primary purpose is to ensure BML has a reliable, cost-effective, and high-quality supply of goods, especially our exclusive import brands, while upholding the highest standards of ethical sourcing and transparency that our company is known for.

This role requires a sharp negotiator, a meticulous record-keeper, and a professional who understands that the integrity of our supply chain is fundamental to our promise of control and peace of mind for our clients.

Key Responsibilities: Your Impact at BML

Your daily focus will be on optimizing our supply chain and protecting our quality standards:

Strategic Sourcing and Cost Optimization

Local Sourcing: Proactively identify, evaluate, and qualify potential suppliers and manufacturers to ensure they meet BML’s stringent quality and ethical standards.
Negotiation Excellence: Lead all procurement negotiations to secure the most favorable terms, pricing, and payment conditions, ensuring the best possible value without compromising on quality or reliability.
Market Intelligence: Continuously analyze the local market trends, commodity prices, and supply chain risks to make informed, cost-effective purchasing decisions that maintain our competitive edge.

Supplier Relationship and Performance Management

Partnership Building: Cultivate and maintain strong, professional, and ethical relationships with key suppliers and vendors, ensuring a steady, reliable, and consistent supply of all required goods.
Performance Monitoring: Implement and manage a supplier performance evaluation system based on key metrics such as quality, delivery time, compliance, and cost effectiveness.
Ethical Sourcing: Act as a champion for BML’s integrity by ensuring all procurement activities are conducted with complete transparency and adherence to our ethical sourcing policies.

Inventory and Documentation Control

Purchase Order Management: Generate, track, and manage all Purchase Orders (POs) accurately and efficiently, ensuring alignment with inventory needs and budget allocations.
Meticulous Record Keeping: Maintain comprehensive and organized records of all purchases, pricing agreements, supplier contracts, and quality certifications. This is vital for BML’s commitment to transparency and audit readiness.
Budget Management: Prepare and manage the procurement budget, ensuring all purchasing decisions align with financial forecasts and cost control objectives.

What We’re Looking For: Skills and Qualifications

We are seeking a candidate who is not only experienced but also embodies BML’s core values of integrity and professionalism.

Essential Skills

Negotiation Mastery: Proven ability to negotiate complex contracts and secure favorable terms.
Analytical Acumen: Strong capability to analyze data, market trends, and supplier performance to drive strategic decisions.
Integrity and Ethics: An unwavering commitment to professional integrity and ethical conduct in all procurement activities. This is non-negotiable.
Communication: Excellent verbal and written communication skills for effective internal collaboration and external relationship management.
Organizational Excellence: Exceptional organizational skills with a meticulous attention to detail, capable of managing multiple tasks and projects simultaneously.

Qualifications

Education: Bachelor’s degree or equivalent in Procurement, Supply Chain Management, or a related field.
Experience: A minimum of years of proven work experience in a Procurement Management role, preferably within the FMCG, HORECA, or Import/Distribution sectors.
Age: years and above.

How to Apply

If you are a driven, ethical, and highly skilled procurement professional ready to take on a strategic role in a growing company, we encourage you to apply!

Please submit the following documents to: hr@buildmart.co.tz: