Office Secretary

Job Description

Elegex Logistics Limited is seeking a professional and highly organized Office Secretary to support front-office operations at its headquarters in Dar es Salaam. The role is responsible for ensuring smooth administrative operations by managing front-desk activities, handling official correspondence, maintaining records, and supporting document processing within the company’s logistics operations.

The successful candidate will serve as the first point of contact for visitors and stakeholders while providing administrative support to management and coordinating document handling with internal departments. This position requires excellent organizational skills, strong attention to detail, professionalism, and the ability to manage multiple administrative tasks in a fast-paced logistics environment.

Responsibilities

• Manage daily front-desk operations and reception services
• Welcome and assist corporate guests and visitors professionally
• Handle incoming and outgoing official telephone communications
• Process incoming and outgoing physical correspondence
• Receive Proof of Delivery (POD) documents from arriving fleet vehicles
• Scan and upload documents into the company’s central tracking system within required timelines
• Coordinate with the Documentation Officer to verify physical trip files and delivery notes against digital manifests before archiving
• Organize, maintain, and secure both physical and electronic administrative records
• Maintain office logs and operational documentation at the head office
• Provide administrative and data entry support to the management team
• Support the efficient day-to-day operations of the office
• Ensure proper filing, retrieval, and safekeeping of company documents
• Perform additional administrative duties assigned by management

Qualifications Required

• Diploma or Bachelor’s Degree in Secretarial Studies, Office Management, Business Administration, or a related field
• Previous experience as an Office Secretary, Front Desk Coordinator, or Administrative Assistant
• Experience in the logistics, transport, clearing, and forwarding industry is highly preferred
• Strong proficiency in Microsoft Office applications
• Knowledge of document scanning and electronic document management workflows
• Familiarity with digital filing systems and enterprise tracking platforms
• Excellent verbal and written communication skills
• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Professional appearance and conduct
• Ability to manage multiple tasks efficiently while maintaining confidentiality
• Good interpersonal and customer service skills

General Conditions

• Full-time position based in Dar es Salaam, Tanzania
• Competitive salary based on qualifications and experience
• Position requires close collaboration with management and operational departments
• Applicants should demonstrate professionalism, reliability, and excellent organizational abilities
• Application deadline: 10 July 2026

How to Apply

Interested candidates should submit their CV and a detailed cover letter to [email protected].

Use the subject line: Application: Office Secretary [Your Name].

Attach clear copies of your professional certificates together with a scanned passport-sized photograph. Applications must be submitted no later than 10 July 2026.